Event and Conference Websites and Graphic Design

Conference, Event, Seminar and Symposium Promotion

If you’re looking to promote a conference or event I can help with every part of the process, providing top-quality work and top-quality client service.

I’ll register your chosen domain, create an attractive, modern and user-friendly website, host and maintain it for you, update it as submissions are made, change proceedings as they change, as well as design printable promotional material such as logos, banners, flyers and programmes.

My aim is to make sure that the process of promoting your event is as stress-free as possible.

conference-flyer

Working alongside the event coordinator I’ll make sure that everything that needs to be done is done on time. I have proven systems and processes in place to ensures predictable results. Your website can be set up within two weeks – ready for all of the extra information to be added up until the day of the event. The website will always be kept up to date with the latest information and your printing company will receive graphic design files in time.

I understand that conference and event promotion is reliant on good communication and trust.

About me – a brief overview

Experience working with conference organisers.
Organised list-maker with an analytical mind-set.
Worked in and with committees for over 20 years.
Many years’ experience working in a corporate environment.
Reliable, particularly when it comes to working to firm deadlines.
Understand that event promotions require changes up to the last minute.
Invests in powerful event management software and systems.
Capable of building a professional, mobile-friendly, fully functional website.
Experienced conference and symposium graphic designer (see below ).
anita-events-websites
Click here to open the Event Website Worksheet / Request a Quote Form
Once you’ve completed the form I’ll get back to you within a day or so to discuss the project in more detail.
If you have any questions feel free to get in touch.

The Cost

I understand that everyone will need something different, so prices will vary. I provide a detailed quote on request and you’ll not get stung with hidden extras. When pricing a project I take into account not just the technical elements of the build, but how much of my expertise and the length of time you need me to bring to the table. What will the package cost? Generally between $3000 – $6000.

50% of the total fee is due before development/design will begin. An invoice for the remaining 50% will be sent when the website is made live to the general public. Graphic designs are extra and quoted for as required. The total cost includes a retainer agreement to cover a regular flow of work for the length of time you need me. The retainer enables you to request any website design or development work to be performed by me between the website going live and the event being held.

Website features

I’ll incorporate any of the features below, or others not listed but needed. Click the image to the right to view a demo site. Your website will be built using the same framework but can be altered to suit your branding and particular needs.

Header image, graphics and call to action (e.g. Register Now)
Overview of the event, conference or symposium
Venue details with Google map, directions and marked event locations
Information about local facilities, activities, parking and accommodation
Venue site plans, floor plans and diagrams
Information about the event, functions and FAQs
Keynote speakers images and bios
Guidelines for speakers
Programme information and timetable
Field trip information, images and itineraries
Courses, workshops lectures and presentations information
Proceedings guidelines and topics
Sponsor prospectus and opportunities, logos and links
Exhibitor information, presentation formats, registration and booking form
Poster presentations and instructions
Abstract topics, publication submission and posters management
Downloadable PDF documents, journals and publications
Events displayed by month, week, day, agenda or posterboard
Event feed with Google Calendar, iCal, Outlook
Link to save events to a personal wish-list, custom calendar or itinerary
Conference, event or symposium images, photo gallery and videos
Newsletter subscription, blog and social media sharing
Chairs, committee members and organisers – with contact details
Contact and submission forms – with any number of fields
Fully integrated ticketing system (see below)
Registration information (e.g. costs, fees and refunds)
Registration forms, online payments and auto email responses

Fully integrated ticketing system

Sell event tickets on your website and deliver them to your buyers digitally. Enjoy full control with your own hosted ticketing solution that uses PayPal or Stripe as the payment gateway (the infrastructure that allows you to accept credit card and other forms of electronic payment).
conference-handbooks

conference-diagrams

Ticket Types

Any number of ticket types for one or more events. Set ticket limits (e.g. check-ins per ticket).

conference-booklets

Custom Forms

Gather relevant buyer and attendees information with custom forms in the simplest way possible.

event-programme

Ticket Fees

Add additional fixed or percentage fee per ticket, service or any other type of cost or fee.

speakers-programme

Shopping Cart

Allow your customers to purchase any number of tickets for more than one event at once.

Examples of Event/Conference and Symposium graphics I’ve recently supplied

poster-programme
conference-events

12-fold Pocket Programme

event-brochure

12-fold Pocket Programme

symposium-poster
symposium-speakers

Advertisement and Book Cover

event-advertisement
conference-proceedings

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