Conference, Event, Seminar and Symposium Promotion
I’ll register your chosen domain, create an attractive, modern and user-friendly website, host and maintain it for you, update it as submissions are made, change proceedings as they change, as well as design printable promotional material such as logos, banners, flyers and programmes.
My aim is to make sure that the process of promoting your event is as stress-free as possible.
Working alongside the event coordinator I’ll make sure that everything that needs to be done is done on time. I have proven systems and processes in place to ensures predictable results. Your website can be set up within two weeks – ready for all of the extra information to be added up until the day of the event. The website will always be kept up to date with the latest information and your printing company will receive graphic design files in time.
I understand that conference and event promotion is reliant on good communication and trust.
About me – a brief overview
Organised list-maker with an analytical mind-set.
Worked in and with committees for over 20 years.
Many years’ experience working in a corporate environment.
Reliable, particularly when it comes to working to firm deadlines.
Understand that event promotions require changes up to the last minute.
Invests in powerful event management software and systems.
Capable of building a professional, mobile-friendly, fully functional website.
Experienced conference and symposium graphic designer (see below ).
Once you’ve completed the form I’ll get back to you within a day or so to discuss the project in more detail.If you have any questions feel free to get in touch.
I understand that everyone will need something different, so prices will vary. I provide a detailed quote on request and you’ll not get stung with hidden extras. When pricing a project I take into account not just the technical elements of the build, but how much of my expertise and the length of time you need me to bring to the table. What will the package cost? Generally between $3000 – $6000.
50% of the total fee is due before development/design will begin. An invoice for the remaining 50% will be sent when the website is made live to the general public. Graphic designs are extra and quoted for as required. The total cost includes a retainer agreement to cover a regular flow of work for the length of time you need me. The retainer enables you to request any website design or development work to be performed by me between the website going live and the event being held.
I’ll incorporate any of the features below, or others not listed but needed. Click the image to the right to view a demo site. Your website will be built using the same framework but can be altered to suit your branding and particular needs.
Overview of the event, conference or symposium
Venue details with Google map, directions and marked event locations
Information about local facilities, activities, parking and accommodation
Venue site plans, floor plans and diagrams
Information about the event, functions and FAQs
Keynote speakers images and bios
Guidelines for speakers
Programme information and timetable
Field trip information, images and itineraries
Courses, workshops lectures and presentations information
Proceedings guidelines and topics
Sponsor prospectus and opportunities, logos and links
Exhibitor information, presentation formats, registration and booking form
Poster presentations and instructions
Abstract topics, publication submission and posters management
Downloadable PDF documents, journals and publications
Events displayed by month, week, day, agenda or posterboard
Event feed with Google Calendar, iCal, Outlook
Link to save events to a personal wish-list, custom calendar or itinerary
Conference, event or symposium images, photo gallery and videos
Newsletter subscription, blog and social media sharing
Chairs, committee members and organisers – with contact details
Contact and submission forms – with any number of fields
Fully integrated ticketing system (see below)
Registration information (e.g. costs, fees and refunds)
Registration forms, online payments and auto email responses
Fully integrated ticketing system
Sell event tickets on your website and deliver them to your buyers digitally. Enjoy full control with your own hosted ticketing solution that uses PayPal or Stripe as the payment gateway (the infrastructure that allows you to accept credit card and other forms of electronic payment).
Any number of ticket types for one or more events. Set ticket limits (e.g. check-ins per ticket).
Gather relevant buyer and attendees information with custom forms in the simplest way possible.
Add additional fixed or percentage fee per ticket, service or any other type of cost or fee.
Allow your customers to purchase any number of tickets for more than one event at once.